How to Prepare a New Site for a Rapid SAP Implementation
The first step is to prepare a package to send to the managers of the new site. This package should contain a document describing the implementation approach. The approach document should contain tips on how the site can help get a jump start on some of the project activities. For example, one activity they can get started on is mapping their Chart of Accounts to the Corporate Chart of Accounts.
In addition to the approach document, the package should include samples of documents that will be used during the project. Below is a list of documents that I usually include in the preparation package.
• System Integration Questionnaire
• Currency Questionnaire
• Corporate Chart of Accounts
• Data Migration Templates
• Sample Contact List
• Sample User Authorization Template
• Sample Project Plan
• Sample Issues Log
• Sample Cut-over Plan
• Sample Post Go-Live Issues Log
• Sample Integration Test Scenarios
• Sample Integration Test Schedule
The project preparation package is important because it gives the new management team a flavor for what lies ahead. It also makes them part of the project early on in the process. They are given jump start action items which makes them feel as part of the team.
It is very important to make people part of the project. Bringing them in early gives them the opportunity to contribute to the success of the project. If you don't include them early, they will be resistant throughout the project and make an already challenging job even more difficult. Everyone knows that you need to get business buy-in on IT projects and this is just one of the ways of doing that.
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